Group Receptionist

An opportunity has arisen to join the Group corporate office in one of Ireland’s leading publicly listed companies as Receptionist.  This individual will play a key role in creating and maintaining a professional and efficient group office environment. 

The successful candidate will be a team player, have excellent organisational and communication skills and a very pleasant, professional and discreet manner. It is expected that you have a very flexible attitude and can react appropriately within a busy environment.  

Due to the nature of the role and business requirements, this opportunity is fully office based. 

Reception Duties

• Act as primary front of house point of contact including reception, telephone and visitor management.
• Meet and greet all visitors/ colleagues in a friendly and professional manner.
• Manage all incoming and outcoming post.
• Receive deliveries and arrange outgoing couriers as required.
• Ensure reception is clean, tidy and presentable.
• Assist Office Manager with managing colleague access cards.
• Sign in all visitors and issue / retrieve visitor access cards.

Meeting Room Management

• Coordinate meeting room bookings including ensuring that IT support is available as needed.
• Arrange and oversee catering for meetings as required.
• Ensure that meeting rooms are set up appropriately and all requirements are met.

Administrative Support

• Assist group colleagues as required with general administration, preparation of presentations and other documents.
• Assist the Group Finance Team with Capex database administration.
• Manage and process reception-related expenses.
• Support with diary and travel arrangements for colleagues

Facilities Management

• Maintain the cleanliness and organisation of the office kitchen.
• Complete meeting room and kitchen inspections – resolve and report any issues to the Office Manager.
• Monitor and order office and kitchen supplies, ensuring that all necessary items are available and stocked.
• Under the supervision of the Office Manager respond to office requirements and coordinate resources to resolve issues.
• Assist the Office Manager with monitoring outsourced contractors on as needed basis for safety and security.
• Fire Marshalling. Support in any emergency evacuation plans.

Corporate Social Responsibility

• Co-ordinate regular Head Office CSR meetings.
• Timely completion of minutes of CSR meetings and maintenance of meetings action log.
• Assist with CSR event management, set-up and co-ordination as required.

Requirements

• Professional, discreet and courteous manner at all times with the ability to remain calm under pressure.
• Strong intellect and a high standard of written and verbal English.
• Disciplined, highly organised and detail focused.
• A proactive, pragmatic and flexible attitude and willingness to participate in a broad range of duties.
• A focus on responsiveness and a positive, can-do attitude.
• A collaborative team player who is keen to engage, learn and develop.
• Previous receptionist or customer service experience essential.