HR Systems and Data Advisor

This role within the Group HR Systems team will be accountable for the day-to-day maintenance and development of the group wide integrated HR and reporting systems. To coordinate and provide efficient, accurate and insightful HR systems, reporting, processes & administrative support to all areas of the Grafton Business. This role is a 12 month fixed term contract (covering Maternity Leave).

Grafton is an international trade focused, multi-channel distributor of construction products. The success of the business is based on the quality of the products it distributes and the quality of the service it provides to its customers. The Group aims to build on its leading market positions in the UK, Ireland, The Netherlands and Finland and to grow internationally in distribution and related markets.

Key accountabilities include:

• Contribute to the implementation of new modules/systems across all Group businesses.

• Participate in the review, testing and implementation of upgrades/enhancements.

• Participate in various projects with responsibility for developing and maintaining the system data structures/workflows/security/access etc. ensuring they meet business requirements.

• Work on ad hoc projects as directed by the Group HR Systems Manager.

• Support the improvement of procedures and processes to ensure that the best service delivery is given to our stakeholders and the wider business.

• Ensure the required processes & procedures meet GDPR, company policy and/or legal requirements.

• Provide support for troubleshooting issues, resolving all queries and quickly escalating any technical issues to our providers that need further investigation.

• Responsible for system administration tasks, including data uploads, data cleansing, data integrity and workflow design and administrative support to the HR, L&D and Payroll functions.

• Ensuring security, end-user access, and data integrity across all platforms.

• Conduct training to end users, including developing user procedures, guidelines and documentation.

• Contribute to delivery of BAU change in line with system specialism, acting as a subject matter expert.

• Drive continuous improvement across own team and the wider functions.

• Provide support in the creation & maintenance on a variety of reports or queries utilising appropriate reporting tools. Assist in development of standard reports for ongoing business needs.

• To provide support and coordinate all Group governance reporting for people related data.

• To support the development of HRIS reporting tools and researching/implementing new technologies to support future business requirements.

• To be a system reporting expert within the team, supporting the HR & Payroll team to become self-sufficient on using the HRIS reporting tools and setup and supporting of data interfaces across the Group’s HR & Payroll systems.

Experience, Knowledge, Qualifications & Skills

Essential

• Experience of working with HR systems (PeopleXD advantageous) and Data Management.

• Experience of supporting critical business systems / users.

• Demonstrate strong aptitude for complex problem solving and make systematic comparison between alternatives.

• Analytical and forward thinking to anticipate future problems/risks and develop mitigation plans.

• Ability to work under pressure to tight deadlines.

• Ability to juggle competing demands and request for support.

• Good interpersonal skills with the ability to relate to a broad spectrum of individuals.

• Well organised with the ability to plan workload to achieve deadlines.

• Proactive nature, & forward thinking, positive disposition & flexible.

• Proficient Outlook, Excel, Word and PowerPoint skills.

• Excellent communication skills, both written and verbal.

• Comfortable communicating with all levels of the company, in a professional manner whilst acknowledging confidentiality.

• Self-motivated and happy working solo and as part of a team.

• Friendly, self-confident, conscientious with a sense of humour.

Benefits Package

• Annual bonus opportunity

• 25 days holiday a year (plus bank holidays)

• Holiday buy scheme

• Discount card for Grafton brands

• Salary sacrifice pension contributions

• Health Cash plan

• Share saving scheme

* Company sick pay

• Life assurance

• Cycle to work scheme

• 100’s of retail discounts available through our flexible benefits portal